| ProAccess,
L.L.C.
Privacy Policy Notice
as of February 5, 2003
PURPOSE OF THIS NOTICE
Title V of the Gramm-Leach-Bliley Act (GLBA) and the laws
of the State of New Jersey generally prohibit us from sharing
nonpublic personal information about you and your clients
with a third party unless we provide you with this notice
of our privacy policies and practices, such as the type of
information that we collect about you and the categories of
persons or entities to show that information may be disclosed.
In compliance with the GLBA and the laws of this state, we
are providing you with this document, which notifies you of
the privacy policies and practices of ProAccess, L.L.C.
OUR PRIVACY POLICIES
AND PRACTICES
Information we collect:
ProAccess, L.L.C. may collect personal information about you
and your clients to conduct business operations, provide customer
service, offer new products, and satisfy legal and regulatory
requirements. We may collect the following categories of information
about you from these sources:
- information we receive from you
on applications or other forms;
- information about your transactions
with us, our affiliates or others;
- information we receive from a
consumer reporting agency (such as, but not limited to motor
vehicle reports)
- information from other non-ProAccess
sources (such as prior loss information and demographic
information)
Information we may disclose to third parties:
In the course of our general business practices, we may disclose
the information that we collect (as described above) about
you or others without your permission to the following types
of institutions for the reasons described:
- to a third party if the disclosure will enable that party
to perform a business, professional or insurance function
for us;
- to an insurance institution, agent, or credit reporting
agency in order to detect or prevent criminal activity,
fraud or misrepresentation in connection with an insurance
transaction;
- to an insurance institution, agent, credit reporting
agency for either this agency or the entity to whom we disclose
the information to perform a function in connection with
an insurance transaction involving you;
- to an insurance regulatory authority, law enforcement,
or other governmental authority in order to protect our
interest in preventing or prosecuting fraud, or if we believe
that you have conducted illegal activities;
- to a group policyholder for the purpose of reporting
claims experience or conducting an audit of our operations
or services; and
- to an actuarial or research organizations for the purpose
of conducting actuarial research studies.
PALLC (2/03)
Your right to access and amend
your personal information:
You have the right to request access to
the personal information that we record about you and your
clients. Your right includes the right to know the source
of the information and the identity of the persons, institutions
or types of institutions to whom we have disclosed such information
within two years prior to your request. Your right includes
the right to view such information and copy it in person,
or request that a copy of it be sent to you by mail (for which
we may charge you a reasonable fee to cover our costs). Your
right also includes the right to request corrections, amendments
or deletions of any information in our possession. The procedures
that you must follow to request access to, or an amendment
of, your information are as follow:
To obtain access to your information:
You should submit a request in writing
to ProAccess,100 Executive Drive, West Orange, NJ 07052.
The request should include your name, address, Social Security
number, telephone number, and recorded information to which
you would like access. The request should state whether you
would like access in person or a copy of the information sent
to you by mail. Upon receipt of your request, we will contact
you within 30 business days to arrange providing you with
access in person or the copies that you have requested.
To correct, amend, or
delete any of your information:
You should submit a request in writing
to ProAccess, 100 Executive Drive, West Orange, NJ 07052.
The request should include your name, address, Social Security
number, telephone number, the specific information in dispute,
and the identity of document or record that contains the disputed
information. Upon receipt of your request, we will contact
you within 30 business days to notify you either that we have
made the correction, amendment or deletion, or that we refuse
to do so and the reasons for the refusal, which you will have
an opportunity to challenge.
Our practices regarding
information confidentiality and security:
We restrict access to nonpublic personal
information about you to those employees who need to know
that information in order to provide products or services
to you. We maintain physical, electronic, and procedural safeguards
that comply with regulations to guard your nonpublic personal
information.
Our policy regarding
dispute resolution:
Any controversy or claim arising out of or relating to our
privacy policy, or the breach thereof, shall be settled by
arbitration in accordance with the rules of the American Arbitration
Association, and judgment upon the award rendered by the arbitrator(s)
may be entered in any court having jurisdiction thereof.
Reservation of the right
to disclose information in unforeseen circumstances:
In connection with the potential sale or transfer of its interest,
ProAccess, L.L.C. reserves the right to sell or transfer your
information (including but not limited to your address, name,
age, sex, zip code, state and country of residency and other
information that you provide through other communications)
to a third party entity that 1) concentrates its business
in a similar practice or service; 2) agrees to be ProAccess
L.L.C.'s successor in interest with regard to maintenance
and protection of the information collected; and 3) agrees
to the obligations of this privacy statement.
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